FAQ – FAN Film Exhibition Fund

This FAQ is designed to cover some of the questions that members may have about the FAN Film Exhibition Fund.

We will add to this as more questions arise.

Do I need to meet all the audience development priorities to be eligible for an award?

No, we don’t expect applicants to address all of the priorities, but we would expect one or more to be a key focus of any proposal.

How do I know if my project could qualify for a multi-year award? 

Please get in touch with the Film Hub team before applying for a multi-year award filmhub@watershed.co.uk 

It’s worth noting that our decision to offer funding for multiple years will be based on your track-record of delivery, evidence that your project will deliver strongly against the fund’s objectives and outcomes and that your project outcomes cannot be achieved within a shorter period of time.  

How many years can I apply for? 

For multi-year proposals, your application should be based on a single two or three-year award during the period of July 2023 until 31 March 2026.  

How will payments work for multi-year projects? 

If you are successful, funding will be cash flowed in line with your projected expenditure over those two or three years, subject to satisfactory performance and receipt and approval of routine reporting including progress against agreed Key Performance Indicators (KPIs) and costs to date.

Can I apply for organisational development funding, training or film production through this fund? 

This fund must be directed towards audience facing cinema exhibition activity in line with the fund’s priorities, however some training for staff to support this work and an allocation of overheads and existing staff towards the delivery of this project may be included.

How long does it take for a decision to be made on my proposal?

We are hoping to turn around decisions within 1 calendar month of the final deadlines. Please allow good time for your project with this in mind

What happens if I miss the deadline?

The deadlines for this fund are final and we will not be able to accept applications after those date. If you anticipate your proposal cannot be submitted in time, please contact us to discuss the situation.

Can I apply for support if we are in receipt of Arts Council funding?

Yes, as long as you can make a clear delineation between activity supported by the Arts Council and the programme of activity you are seeking support for.

What proportion of funding can I request?

In all proposals, we would expect to see an element of match funding through other funders, partners, in-kind support or generated income through box office. As a guide, we would expect to see match funding in your proposal of 20% of the total budget. For multi-year projects, we expect a minimum of 40% match funding.

Can I apply for activity that has previously been supported by Film Hub South West?

This fund is aimed at supporting Film Hub members to reach out and develop their audiences. We do not expect this activity to be new, though we encourage increased focus on access and inclusion. We also expect any outstanding activity and reporting of projects from the previous year to be completed before applying for this fund.

Can I submit more than one proposal to this fund?

We will not accept more than one application from the same organisation.

What costs are eligible?

Your budget should include all costs directly relating to the specific proposal. This can include salaries and overheads which are directly attributed to the proposal, and costs that support the development and delivery of an activity. See guidelines for more details. 

What costs won’t you support?

We will not support any activity which does not meet the aim of this fund. We will not support any costs not directly relating to the proposal. This includes any filmmaking, core-funding or other activity which does not support your project directly. See guidelines for more details.


If you have any questions not covered here, please contact us with ‘FAN Exhibition Fund FAQ’ in your subject field.

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